Privacy Policy

Information We Collect

We may collect the following categories of information:

 

Personal Information


This includes information you voluntarily provide, such as:
* Full name
* Email address
* Phone number
* Mailing address
* Military service details (if shared)
* Any other identifying information you choose to provide

Submitted Content

As part of our mission, we may collect and store:
* Written stories, testimonials, and narratives
* Photographs and documents
* Audio recordings and video interviews
* Transcripts and related archival materials

Technical and Usage Data

When you use our website, we may automatically collect:
* IP address
* Browser type and device information
* Pages visited and time spent on the site
* Referral sources
* General geographic location (non-precise)

Cookies and similar tracking technologies may also be used (see Cookies section below).

 

How We Use Information


We use collected information for the following purposes:
* To preserve, document, and share veteran stories in alignment with our mission
* To communicate with users, contributors, and participants
* To respond to inquiries, requests, or submissions
* To improve website functionality, user experience, and content offerings
* To manage donations, registrations, or participation in programs
* To comply with applicable legal obligations

Use of Submitted Interview Content


By voluntarily submitting content or participating in recorded interviews, you acknowledge and consent that:
* Your submitted materials (including audio, video, images, and written narratives) may be edited for clarity or formatting while preserving original meaning
* Content may be publicly displayed on our website, publications, exhibitions, or educational materials
* Content may be archived and, where applicable, shared with reputable institutions such as national archives or libraries for long-term preservation

Where appropriate, we will seek explicit consent through release forms or written agreements prior to publication or archival donation.

Sharing and Disclosure of Information


We do not sell personal information. We may share information in the following circumstances:
* With service providers who support website operations (e.g., hosting, analytics, email services)
* With archival institutions or partners, only where consent has been provided for content sharing
* When required by law, regulation, or legal process
* To protect the rights, safety, or integrity of our organization, users, or others

Any sharing of sensitive personal or interview content is handled with care, respect, and appropriate authorization.

Cookies and Tracking Technologies


Our website uses cookies and similar technologies to:
* Improve site performance and functionality
* Understand user behavior and engagement
* Support analytics and site optimization

You may adjust your browser settings to refuse or limit cookies. However, some features of the website may not function properly without them.

Data Storage and Security


We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, misuse, or disclosure.
Information may be stored on secure servers or with trusted third-party providers. While we strive to protect your data, no system can guarantee absolute security.

User Rights and Choices


Depending on your location and applicable laws, you may have the right to:
* Access the personal information we hold about you
* Request correction of inaccurate or incomplete information
* Request deletion of your personal data, subject to archival or legal obligations
* Withdraw consent for future use of your information
* Opt out of certain communications

To exercise these rights, please contact us using the information provided below. We will respond to requests in accordance with applicable laws, including relevant U.S. state privacy laws and international frameworks such as GDPR where applicable.
Please note that certain archival materials may be retained as part of historical preservation efforts, even if public display is limited or removed.

Third-Party Services


We may use third-party tools and services to support our operations, including:
* Website hosting providers
* Analytics services (e.g., traffic analysis tools)
* Payment processors for donations
* Communication platforms (e.g., email services)

These third parties may collect and process data in accordance with their own privacy policies. We encourage users to review those policies when applicable.

Children’s Privacy


Our Honored Archives is not intended for use by children under the age of 13. We do not knowingly collect personal information from children without verifiable parental consent.
If we become aware that information has been collected from a child without appropriate consent, we will take steps to delete it promptly.

Changes to This Privacy Policy


We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or operational needs.
When changes are made, we will update the Effective Date and post the revised policy on our website. Continued use of the site after changes are posted constitutes acceptance of the updated policy.

Contact Information


If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Our Honored Archives

Website: HonoredArchives.org


Email: Admin@HonoredArchives.org


Mailing Address: 754 Warrenton Rd. Suite 113-326, Fredericksburg, VA 22406

Disclaimer


This Privacy Policy is provided for informational purposes only and does not constitute legal advice. Organizations should consult qualified legal counsel to ensure compliance with all applicable laws and regulations.